What’s it like working for an innovative company that takes on some of the world’s most important challenges? Rewarding. We are currently looking for a Facilities Rep to join our BAE Systems Maritime Solutions SD Facilities Department.

• Provide expert-level administrative support to multiple leaders, including calendar management, meeting scheduling, meeting support and expense reporting
• Develop and implement effective administrative processes and procedures to enhance business operations and productivity
• Utilize advanced technical skills to create complex reports, presentations, and correspondence, including data analysis and visualization
• Serve as a liaison between leaders, teams, and stakeholders, ensuring seamless communication and coordination
• Coordinate and execute high-profile events, meetings, and conferences, both on and off-site
• Leverage cutting-edge collaboration tools like MS Teams, SharePoint, and more to create a seamless and connected team experience.
• Maintain advanced-level proficiency in MS Office, including Teams, Outlook, Word, Excel, PowerPoint, and other software applications
• Analyze and recommend process improvements, implementing changes to drive efficiency and effectiveness
• Collaborate with cross-functional teams to achieve business objectives, providing administrative support and guidance as needed

• You’ll support a team with real impact on business growth, employee experience, and operational excellence.
• You’ll work with leaders who value initiative, judgement, and partnership.
• You’ll be trusted to manage priorities, anticipate needs, and help drive outcomes.
• You’ll join a team that values positive energy, professionalism, and continuous improvement.

• Manage leaders’ calendars for effective and efficient time management.
• Schedule meetings and meeting logistics (teleconference, audio-visual equipment, food, etc.) independently.
• Manage visitor logistics and incoming calls, emails, and meeting requests.
• Prepare organizational memos given draft inputs from leadership and executes distribution.
• Works under general direction using business software applications (Word, Excel, Power Point) to create and enhance correspondence, reports, data tables, presentations, agendas, etc., that may be of a highly confidential nature.
• Organizes and leads preparation of key meeting arrangements such as staff meetings, program reviews, customer meetings and visits, and employee all-hands meetings. May be responsible for special projects such as conferences and events.
• Ability to set up systems to promote collaboration among the leadership team – SharePoint, Teams channels, meeting spaces, other applications. Desire to learn development, setup, and maintenance of these applications in support of creating a more efficient, connected team.
• Performs other duties and responsibilities, as required.

• Must be highly skilled in office automation tools, such as the Microsoft Office suite of products
• Must be able to be proactive, anticipate needs, and work with minimal supervision.
• This role requires a high degree of tact, diplomacy, discretion, and judgement.
• Must possess excellent communication and interpersonal skills to interact professionally with employees and external contacts at all levels and including senior management.
• The ability to multitask and plan and organize in a fast-paced environment is critical.
• The successful candidate should have a thorough understanding of business practices and procedures, including compliance to company policies.