Management and Program Analyst

Job Description:

This position is located within the FAA, Aviation Safety (AVS), Office of Aerospace Medicine (AAM), Aerospace Medical Research Division (AAM-600). AAM is responsible for a broad range of medical programs and services for both the domestic and international aviation communities.

Duties

Serves as a Management and Program Analyst and performs multiple, varying, and complex assignments under the minimal direction of the AAM-600 Division Manager. Applies experience and comprehensive knowledge applicable to the evaluation of systems, processes, materials, and services being considered for contract operations, and to plan and conduct functional activities for aviation safety research projects/programs. Assignments frequently require knowledge and experience working across functional and/or organizational lines. Typical assignments include providing guidance to less-experienced professionals; leading procurement initiatives and working with the contracting officer to facilitate solicitation contract activities; preparing and reviewing contractual documents; leading small project/ program teams; designing and recommending solutions to complex problems; and developing and recommending improvements to systems and/or processes to improve operational efficiency. Provides oversight for all Contracting Officer Representatives (CORs) across the division. Serves as a primary COR for the division to support contracts and other select contracts.

Independently sets work priorities and prepares documentation for project completion within established time. Identifies, plans, and organizes available resources to accomplish projects/programs/activities; oversees the development of Procurement Requests (PRs), including statements of works, justifications, and proposals necessary to develop new acquisition requirements. ls a Contracting Officer Representative (COR) Level 2, providing guidance and support for contract surveillance, acceptance/rejection of contract materials, equipment, and/or services. Serves as the acquisition lead for all recurring and routine acquisitions, such as maintenance contracts and other annual acquisition activities. Provides guidance to division leadership, division/branch CORs and program management office staff regarding acquisition activity and status. Makes optimal use of resources to complete activities within established schedules. Responsible for coordinating with program staff, budget, and branch/research team representatives in creating purchase requisitions. This includes reviewing procurement documents related to the creation of a contract, extension, modification, or close-out. Reconciles contracts with budgetary and financial data to ensure accurate status of each contract. Processes contract closing actions for contracts administered. Collects and records purchasing data/information; conducts research; identifies problems/discrepancies; and assists in problem-solving for mismatched data between the accounting system (Delphi) and the procurement system (Prism).

Prepares contract documents for processing; maintains contracting files; and tracks services supplies and equipment purchase through using automated procurement systems. Examines contract files to gather and summarize relevant information to track and provide procurement award and contract status. Coordinates with budget officers through oversight of document management for assigned contracts and projects by following an organized means to capture and maintain easily available, version controlled official documents. Ensures up-to-date status for all contracts are readily available internally for management decision making coupled with externally ensuring the office of acquisitions and the office of accounting records match and reflect the financial status of each contract.

Maintains and updates automated systems for tracking obligations and expenditures of funds. Maintains statistics and reports on expenditure of funds, assists in reconciling discrepancies to ensure effective use of funds. Maintains various reports, databases, control procedures to track the progress of the systems and equipment life cycles from procurement requests to contract implementation through contract close-out.

Job Requirements:

Requirements Conditions of Employment

US Citizenship is required.
Selective Service Registration is required for males born after 12/31/1959.
Successful completion of a security investigation may be required.
Completion of a 1-year probationary period may be required.
Please review required Documents and additional information.

Qualifications

To qualify at the FV-I (GS/FG 13) level you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-H (GS/GS 12) level. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position and that is typically in or related to the work of the position to be filled.

Specialized Experience includes experience administering and/or overseeing acquisition programs for multiple contracts; reviewing procurement documents related to the creation of a contract, extension, modification, or close-out; reconciles contracts with budgetary and financial data; maintain and update automated systems for tracking obligations and expenditures of funds; analyzing or evaluating program activity and documenting processes and procedures; making recommendations for process improvements.

AND

Quality Ranking Factor (QRF): Well qualified applicants will possess Contracting Officer Representative (COR) Level 2 certification(certificate required).

Applicants should provide examples of Specialized Experience in their Work History. Qualifications must be met by the closing date of the announcement.

Education

KSA Information

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each Knowledge Skills and Abilities (KSAs), in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the KSAs and Other Factors listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Required Documents

Supplemental documentation will be accepted in combination with your on-line application. These documents must be uploaded or emailed to 9-AMC-AHF-S210@faa.gov on or before the closing date of this announcement. All submitted documents should reference the announcement number.

All Veterans: If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.

If you want consideration for one or more of the Special Hiring Authorities, documentation that must be submitted at time of application can be found at Direct Hiring Authorities | Federal Aviation Administration (faa.gov).

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Job Ident #: 821755100

Company Details

Federal Aviation Administration

800 Independence Ave, SW
Washington, DC 20591 USA
www.faa.gov/jobs

Our continuing mission is to provide the safest, most efficient aerospace system in the world. We strive to reach the next level of safety, efficiency, environmental responsibility and global leadership. We are accountable to the American public and ...

Benefits:
TBD

(Job and company information not to be copied, shared, scraped, or otherwise disseminated/distributed without explicit consent of JSfirm, LLC)

Job Info

Location

Oklahoma City, Oklahoma, United States

Type

Contractor

Salary Range

$87,971 - $136,343

Company Details

Federal Aviation Administration

800 Independence Ave, SW
Washington, DC 20591 USA
www.faa.gov/jobs