Executive Administrative Assistant

Job Description:

Description:The Enterprise Total Rewards Team is seeking an Executive Administrative Assistant to support four Corporate Total Rewards Directors and to provide additional support to the Vice President of Total Rewards. The role, located in Bethesda, requires an individual who has excellent interpersonal and communication skills, who is highly dependable with the ability to work independently and effectively with a high level of flexibility in prioritizing tasks and schedule.

What You Will Be Doing

The position is critical to the Total Rewards organization and will include the following responsibilities:

• Manage complex calendars, resolving scheduling conflicts and identifying knowledgeable attendees for meetings.
• Arrange domestic and international travel, including ground transportation, and provide necessary documentation and materials.
• Process expense reports in Concur and reconcile corporate travel cards.
• Coordinate meetings with internal and external attendees, including catering, visit requests, and electronic equipment setup.
• Set up virtual meetings (VTC, Zoom, Teams).
• Support Total Rewards team with subpoena processing, NEAT processing, and mail distribution.
• Perform administrative duties with minimal direction, exercising independent decision-making and problem-solving skills.
• Track action items, ensure timely completion, and follow up as needed.
• Complete special assignments as required.

What’s In It For You

From onsite to remote, we offer flexible work schedules, to comprehensive benefits investing in your future and security, Learn more about Lockheed Martin’s comprehensive benefits package here.

Our Commitment to Diversity and Inclusion

We Hear You, We See You. At LM Enterprise Operations we invest in people and promoting the sharing of ideas to create incredible solutions. We know that our success depends on the combined efforts of diverse thinkers like you! At LM Enterprise Operations, we cultivate an inclusive environment that appreciates differences and unique thinking.

Our global commitment to diversity and inclusion reflects our values of doing whats right, respecting others, and performing with excellence. Learn more here: Global Diversity & Inclusion.
Basic Qualifications:
• Demonstrated administrative assistant experience supporting Executive-level management.
• Candidate should be proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and SharePoint as well as experience with an Expense Management System (Concur, etc.).
• Possesses excellent communication and interpersonal skills, with the ability to effectively interact with all levels of internal management, staff, external clients, and customers, while maintaining discretion and confidentiality.
• Excellent multi-tasking ability and the ability to prioritize tasks.
Desired Skills:
• Possesses a working knowledge of Lockheed Martin (LM) policies, procedures, and processes, including key points of contact within LM and Enterprise Operations.
• Ability to multi-task and complete assignments accurately and on time.
• Demonstrated situational awareness to prioritize responsibilities.
• Demonstrates effective and timely communication.
• Must demonstrate executive presence through professional presentation.
• Demonstrate ability to take initiative.
• Exceptional organization and coordination skills.
• Proven project management skills.
• Ability to work in a team atmosphere.
• Proven exceptional customer service mindset.
Clearance Level: None
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 4x10 hour day, 3 days off per week
Pay Rate:
The annual base salary range for this position in California and New York (excluding most major metropolitan areas), Colorado, Hawaii, Maryland, Washington or Washington DC is $59,000 - $113,000. For states not referenced above, the salary range for this position will reflect the candidate’s final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidates work experience, education/ training, key skills as well as spanet and business considerations when extending an offer.
Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.
(Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the worlds most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.

With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.

If this sounds like a culture you connect with, you’re invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications.
Experience Level: Hourly/Non-Exempt
Business Unit: ENTERPRISE BUSINESS SERVICES
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First

• Possesses a working knowledge of Lockheed Martin (LM) policies, procedures, and processes, including key points of contact within LM and Enterprise Operations.
• Ability to multi-task and complete assignments accurately and on time.
• Demonstrated situational awareness to prioritize responsibilities.
• Demonstrates effective and timely communication.
• Must demonstrate executive presence through professional presentation.
• Demonstrate ability to take initiative.
• Exceptional organization and coordination skills.
• Proven project management skills.
• Ability to work in a team atmosphere.
• Proven exceptional customer service mindset.

Job Ident #: 73301003632

Company Details

Lockheed Martin

6801 Rockledge Dr
Bethesda, Maryland 20817 USA
www.lockheedmartinjobs.com/

Lockheed Martin Corporation is an American global aerospace, defense, security and advanced technologies company with worldwide interests. It was formed by the merger of Lockheed Corporation with Martin Marietta in March 1995. It is headquartered in North...

Benefits:
TBD

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Job Info

Location

Bethesda, Maryland, United States

Type

Permanent

Company Details

Lockheed Martin

6801 Rockledge Dr
Bethesda, Maryland 20817 USA
www.lockheedmartinjobs.com/