Serves as an Administrative Officer for the Office of Airports (ARP) and is responsible for providing advice and guidance to management and staff on a variety of administrative management functions and services.
Duties
Serves as the primary focal point responsible for coordinating, developing, preparing, monitoring and executing the annual operating budget. Provides guidance, assistance and implements recommendations on the execution of the annual budget.
Prepares annual financial operating plans, initiates and executes quarterly reviews, and completes monthly budgetary requirements. Maintains fiscal controls (cuff records/spreadsheets) to ensure compliance with stated allocations and allotments. Evaluates and monitors expenditures; and makes recommendations based on trends, deficiencies, and known or anticipated program requirements. Independently applies experience and knowledge to develop budgetary reports.
Coordinates with management and the Airports budget team to ensure all hiring and recruitment activities and plans are initiated, developed and managed to applicable staffing levels; ensures end-of-year hiring numbers are obtained and are consistent with Airports priorities. Develops, tracks, maintains and distributes specialized reports and metrics to improve resource utilization.
Monitors and prepares appropriate documentation in support of procurement activities such as office supplies, materials, equipment, and contractual services. Monitors costs and tracks expenditures for budgetary purposes. Approves procurement requests, monitors costs, and tracks expenditures for budgetary purposes. Maintains and conducts review of monthly and quarterly status reports on ARP contracts; coordinates documents/contracts/actions with the designated Contracting Officers Representative (COR). May serve as a COR on selected contracts.
Initiates, prepares and forwards documents for processing in support of requests for personnel actions. Applies advanced experience and knowledge of administrative procedures to develop and distribute status updates and reports to senior management. Provides advice, guidance and support to senior management with preparation of position descriptions, job analysis tools, pay/decision tools, and other general correspondences required by AHR for staffing and classification requests.
Provides advice and guidance to the administrative staff on policies, procedures and processes related to organizational programs.
Develops, establishes, and independently achieves goals and objectives for the organization, ensuring consistency with agency goals and objectives.