Job Title: Junior Accountant Aruba

Department: Finance

Reports to: Finance Manager

Location: AUA

PURPOSE

To be a reliable and active player in the Accounting and Reporting process (closings, accounting support, monthly, quarterly and year end reports) as well as support to the CFO and Country Accountants.

SUMMARY

Responsible for reviewing and correcting complex accounting activities in accordance with accounting principles and standards to control the organization’s financial resources and ensures compliance with all relevant regulations, law, and reporting/analysis requirement for both internal and external stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Data entry of Profit and Loss and Balance Sheet related items daily in QuickBooks and /or other accounting software

• Oversee and reconcile accounts and ensure accuracy of journal entries to ensure general ledger is accurate and complete

• Review and analyze financial information and prepare required financial reports and accounting statements to support the management team with good decision making. This include but not limited to profit and loss statements, revenue, invoice statuses, debtor and creditor lists, repayment schedules, regulatory reports and filings.

• Proactively review and ensure accuracy of all tasks related to the classification of information in the financial statements.

• Assist during implementations that affect the accounting process

• Provide support on key accounting processes (set up of cost centers, new customer set up, billing, centralized control checks and balances, etc.)

• Provide technical accounting advice within area of expertise to functional or operational managers to support the development of revenue and expense, budgets; understand and interpret financial reports, and manage financial responsibilities for the area

• Liaise with operation, suppliers and all parties to gain required information for reporting and entries into the financial statements

• Review general ledger for Adjusting entries

• Review Purchase Orders and Invoices to ensure data entry work is complete monthly

• Financial information: Ensure high quality of the financial statements as well as communicated financial information (i.e. newsletter, group policies, chart of accounts, accounting manual)

• Ad hoc requests: Support the Chief Financial Officer and Accountants

• Internal audit support: Upon need, support the Internal and External Audit teams

• Manage and accurately process invoices based upon contractual terms

• Review all invoice data for variances and resolve any conflicts

• Ensure new vendors and customers are set up correctly in all systems and all processes are followed through and adhered to

• Provide support to the business and customers on billing requests

• Assist in Filing away invoices

KEY PERFORMANCE INDICATORS (KPI’S)

• On time data entry (reporting) of finalized figures into Reporting System

• Quality and accuracy of closings (Actual & Budget)

• Updated manuals and documentation

• Implemented improvement suggestions

• Accounting quality across the Swissport Group

• Limitation of recurring findings from local audits

• Invoice Accuracy, Attention to detail
  Knowledge of the contracts and their expiry dates

• Billing for all revenue generation sources systematically

• Systems in place to ensure all revenue is billed and invoiced amounts are accurate and in line with contract

• Timely (within 4 hours of completion) remittance of invoices to each customer

• Timely responses to customer or supplier queries

• Consistent communication with operations and revenue auditor to ensure accuracy of billing

SUPERVISORY RESPONSIBILITIES

Nil

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function

QUALIFICATIONS AND COMPETENCIES

• University finance degree (or equivalent) / Business informatics education is an advantage

• 2 years of experience in IFRS reporting for Profit and Loss, Balance Sheet, Intercompany Entries and Month End Analysis and Reporting

• Solid IFRS and consolidation knowledge

• Good IT knowledge (not only applications, but also system architecture etc.)

• Very good English, both verbal and written is a must

• Good knowledge of MS Office (especially Excel)

• Ability to work under demanding deadlines (All closing complete in 5 calendar days)

• Communicative and ability to work in team

• Other languages considered an advantage

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak clearly and effectively before employees, customers, and visitors. Must have good communication skills, both verbal and written.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to make decisions and adjustments on short notice

CERTIFICATE, LICENSES, REGISTRATIONS

Nil

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this job, the incumbent is regularly required to stand, walk, use hands to finger, handle, or feel, reach with hands and arms, and talk or hear. The incumbent is frequently required to sit. The incumbent is occasionally required to kneel, crouch or stoop. The employees will frequently lift or move up to 25 pounds. Specific vision abilities required by this job include close vision and color vision.

WORK ENVIRONMENT

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Airport Industry is a unique work environment and has unique environmental conditions which you will be exposed to at some point and for some length of time while employed with the Company.

The job functions will include any of or a combination of the following:

a.        Sitting, bending, standing, walking, lifting. pushing, pulling, driving, climbing and constant moving about

b.       Any or all of the above may be done in indoor areas which will include cramped, congested and movement restricted, dark and hot, dusty spaces or places and/or outdoor areas which will include rainy/wet, sunny/hot/humid, windy weather conditions, dusty, smoky air with ash from bush fires and emission fumes from aircraft engines and other equipment.

c.        Any or all of the above will include working around/with other people, baggage/luggage, cargo and equipment/vehicles, heavy objects, aircrafts.

d.       You will be required to do any or all of the above for long periods which may be in excess of two hours at any one time.

e.        These conditions are beyond the control of the company and represent an innate characteristic of the operating conditions within which persons involved in executing the required job functions must endure in this industry. Additional conditions including the ability to safely climb up and down ladders and several flights of stairs at any one time in the performance of your duties and to access and leave your place of work or assignment.

f.        Loud Aircraft and Equipment noises are also unavoidable working and environmental conditions of the Airport, and while this poses a health risk, you are required to ensure you reduce the risk of noise pollution with the use of Personal Protective Equipment (PPE) – Earmuffs.

g.       In all instances, Personal Protective Equipment (PPE) such as Earmuffs, Hi Visibility Vests, Safety Shoes, Gloves, etc. – please note that this list is not all inclusive.

All of the above can expose the employee to bumping, crushing, cutting, squeezing, tripping, and falling while in the execution of her duties. The employee is required to ensure he/she abides by and complies with all policies, procedures and training given that would play a major part in preventing incident/accidents or harm/danger to himself/herself. The employee is also required to use good and proper judgment and care in the execution of his/her duties or while on the Company’s premises to always ensure his/her well-being and safety.